Nursing Science Conference-Speaker Guidelines

For Speakers

  • Keep the number of slides to a minimum and follow the assigned presentation slots. Please stop when signaled to do so by the Chair.
  • Users of Windows/PC should assure compatibility of their presentation with the MAC system used at the lectern.
  • Personal laptops should not be used unless under unavoidable conditions.
  • No videos will be recorded.
  • Question periods, thanks and acknowledgement of the speakers will take place during the session or after completion of the session, so please stay until the session ends.

Basic presentation requirements

  • Presentation format: PPT.doc or PPT.docx.
  • MAC-compatible presentation.
  • Please take steps to compress any videos.
  • Each slide should be concise, uncluttered and readable from a distance; include only key words and phrases for visual reinforcement. Avoid lengthy text.

Keep to your allotted time

  • The total time allotted to each featured speaker is 20 minutes. You should plan to speak for 17 minutes and leave 3 min. for questions.
  • Keynote speaker will have, 30 minutes in total, and they should plan to speak for about 25 minutes, leaving 5 min. for questions.
  • The time allotted to young researchers is 15 minutes, including 2 min. for questions.

AV Set up

  • Basic AV setup will be provided: laser pointer, cordless mike, desktop mike, basic sound system.
  • If you have any audio/video to be played, they should be checked in with the AV team 24 hours before your presentation.
  • Upload your presentation at least 3 days before traveling to the conference venue.

Upload your presentation slides

  • It is mandatory to submit the presentation slides at least 3-days prior to the conference start date.
  • Use the email address you've provided when submitting your abstract and follow the instructions on the screen to upload your presentation slides (file size should be less than 8 MB).
  • You can also email the presentation slides to the designated conference email ID at least 3-days prior to the conference start date.
  • All presentations will be pre-checked and loaded into your session room laptop (Mac) in a folder with day 1 or 2, or 3 with presentation timings.
  • Bring a copy of your presentation slides in a clean memory stick for backup purposes.
  • All the presentations will be permanently deleted at the end of every session.

Considerations for PC Users [create on PC then move to Mac]

  • Appropriate extension usage: use .PPTX, .PPSX if saving from PowerPoint 2007/2008/2010/2011 format or use .PPT or .PPS if saving to an earlier-version format or saving from an earlier version.
  • Copy the media file to the folder where the PowerPoint file is, and only then insert it; otherwise links to most media files will break.
  • AVI or MPEG are better choice files for videos or sounds; don't use WMV (Windows Media Player).
  • Usage of fonts: Arial, Times New Roman, Courier and Symbol are best presented on MACS.
  • Don't squeeze your text into placeholders: Text rendering on PC vs MAC (font substitution) can cause your squeezed text to get cut off by text boxes.